Privacy, your personal data in safe hands

De Geboortezaak finds it important that your personal data is handled with care. Therefore, we have the following guidelines:

Practice for obstetric care and sonography with locations in Houten, Leidsche-Rijn, Nieuwegein and Wijk bij Duurstede (henceforth be known as POC de GZ).


POC de GZ finds the protection of personal data very important. In this privacy policy we want to provide clear and transparent information about how we handle personal data.

As a practice for obstetrics and sonography we are responsible for the processing of your personal data. If, after reading our privacy policy, or in a more general sense, you have questions about this or wish to contact us, you can reach us via the contact details below:

Verloskundigenpraktijk De Geboortezaak

Prins Bernardweg  69 
3961 DE Houten 
030 634 1429    

Processing personal data

The AVG (General Data Protection Regulation) is a new law for the protection of privacy and personal data. Based on this law, an organisation that works with personal data has certain obligations and the person to whom the data belongs has certain rights. In addition to this general law, specific rules apply to privacy in the healthcare industry. These rules are stated in the Wet Geneeskundige Behandelingsovereenkomst (Medical Treatment Agreement Act). The purpose of this privacy policy is to inform you about your rights and our obligations, based on the AVG (General Data Protection Regulation). The obligations of POC de GZ: We do everything we can to guarantee your privacy and will handle your personal data with care.

POC de GZ complies in all cases with applicable laws and regulations, including the AVG (General Data Protection Regulation).

This means that we at least:

  • process your personal data according to the general purposes for which it was provided:
  1. for care provision;
  2. for efficient management and policy;
  3. for support of scientific research, education and sharing of knowledge;
  4. these purposes and type of data are further elaborated later in this privacy policy.

In the first place, no processing takes place for other purposes.

  • ask for your explicit consent if we need it for the processing of your personal data;
  • have taken appropriate technical and/or organisational measures to ensure your personal data is secure;
  • do not pass on personal data to other parties, unless this is necessary for the purposes for which they were provided;
  • do not store your personal data longer than is necessary for proper care
  • oblige our employees and students within POC de GZ to treat your personal data confidentially;
  • are informed about your rights regarding your personal data, want to inform you about it and respect them.

Why do we process personal data?

In the context of the Wet op de Geneeskundige Behandelingsovereenkomst (Medical Treatment Agreement Act) we process your general and special personal data to provide you and your baby with good medical care. In case of (rare) emergencies, we can quickly pass on this information to the paramedics, gynaecologist, GP, paediatrician or other healthcare professional.

If you do not want to provide us with personal data, it is not possible for us to enter into a treatment agreement with you. Under the WGBO (Medical Treatment Agreement Act), we are obliged to keep a medical file when there is a treatment relationship.

For the above purposes, we may, among others, request the following personal data from you:

  • Your last name, first names, initials, any title, date of birth, address, zip code, place of residency, phone number and e-mail address.
  • Your ethnicity and any religious beliefs.
  • An administration number that is linked to your treatment file.
  • Information about your healthcare insurance, including your policy number and your BSN (Personal Identification Number).
  • Information about claiming the expenses of your treatment at your health insurer.
  • Your relevant medical and obstetric history, including data that is passed on with your consent from a fellow practitioner (such as a general practitioner, youth healthcare, maternity care, gynaecologist or obstetrician).
  • In case of hereditary disorders: medical details of your family and relatives.
  • Information about the content of your treatment and any results or reports.
  • Any advice regarding follow-up treatment with another healthcare provider, references to another healthcare provider and any reports provided on this follow-up treatment.
  • Reports of conversations by phone, e-mail contacts, check-ups and consults.
  • Any comments and symptoms you yourself have expressed regarding your treatment.
  • Data for quality control and follow-up of your treatment. These are counselling data, data of prenatal screening, data of your blood tests and data of the course of your pregnancy, delivery and postnatal period. We will only share this data with the following data systems after your explicit consent: Peridos, Praeventis and Perined.
  • Other personal data that is strictly necessary for your treatment.

Provision of your personal data to other parties

The employees of POC de GZ are obliged to handle your personal data confidentially. This means, among others, that the healthcare provider needs your explicit consent to provide your personal data to other parties. There are, however, a number of exceptions to this rule.

On the basis of a legal regulation (for example the infection law) the healthcare provider’s duty of confidentiality can be broken, but also when there is a fear of serious danger to your health or that of a third party. In addition, if needed, recorded data can be exchanged orally, in writing or digitally with other healthcare providers (for example a gynaecologist).

Exchange data

Birth care is organised in a so-called chain. We work together with sonographers, lab technicians, GP’s, maternity nurses, gynaecologists, nutritionists, physiotherapists and youth healthcare. POC de GZ exchanges, after your explicit consent, relevant medical data safely and confidentially with the mentioned healthcare providers.

Next to this, we need external processors to make the care in our practice technically possible. We have agreements with these parties on how to protect your personal data (processing agreements). We do not provide data to parties located outside of the EU.

Transfer of your file

When choosing a new midwife, it is important that this person is informed about your medical history. After having received your permission, we will transfer your file to the new midwife.


We only process personal data of minors (persons under the age of 16) if written permission has been given by the parent, caregiver or legal representative.

Retention period

POC de GZ does not store personal data longer than necessary for the purpose for which it was provided or as required by law. For medical data, the retention period is basically 15 years (from the last treatment).


We’ve taken appropriate technical and organisational measures to protect your personal data against unlawful processing.

Rights about your data

You have the right to inspect, rectify or delete personal data of you that we have documented. In addition, you can object to the processing of your personal data (or part of it) by us or by one of our processors. You also have the right to have the personal data provided by you transferred to yourself or directly to another party, if desired.

Birth announcement card

If we receive a birth announcement card, we will hang it up in the waiting room. If you object to this, please let us know. Then, the card you have sent will not be hung up and will therefore not be visible to other clients from our practice. It’s also possible to remove your name and address details and hang up the birth card anyway.


If you have a complaint about the processing of your personal data, we ask you to contact us about this. This way, we can discuss the matter and rectify any shortcomings on our part. You also have the right to submit a complaint to De Autoriteit Persoonsgegevens (the Dutch Data Protection Authority), which is the supervisory authority in the field of privacy. You can do this through this link:

Changes to this privacy policy: We reserve the right to make changes to this policy. It is recommended to consult this policy regularly, so that you are aware of these changes. If you have any questions or comments regarding our privacy policy, please contact us.